Important Dates

Important meeting dates and deadlines for the upcoming year.

Guidebook

Complete guidelines, policies, and procedures for Sport Club Council organizations.

Practice Schedule

See what clubs are assigned to Campus Recreation facility spaces this term.

Current Clubs

See our current roster of Sport Club Council member organizations.

Sport club forms should be completed and turned into the Sport Club Office at the Main Campus Fields by the due date noted below.

Travel Forms

FormFile TypeDescriptionTutorials
Travel Reimbursement SchedulePDFOutlines the deadlines associated with travel paperwork 
Entry Fee Receipt FormMS Excel FileEntry fee receipt for tournaments or registrations 
Private Vehicle Consent FormMS Excel FileForm for every member planning to be a driver 
Pre-Travel FormOnlineDue 8 business days before weekend departureTutorial Video    YouTube
Trip Leader Pre-Travel ExamOnlineThe designated trip leader from each club is required to complete this exam prior to traveling 
Pre-Travel Reimbursement RequestOnlineDue 8 business days before weekend departureTutorial Video    YouTube
Post-Travel Results FormOnlineDue the Wednesday after return tripTutorial Video    YouTube
Post-Travel FormMS Excel FileDue the Wednesday after return trip w/ appropriate traveler signatures 
Post-Travel Reimbursement Expense ReportMS Excel FileDue the Wednesday after return trip 
Charter Bus FormMS Excel FileDue 3 weeks prior to trip 

Administrative Forms

FormFile TypeDescriptionTutorials
Alumni Contacts TrackerMS Excel FileKeep track of your club alumni using this tracker 
Attendance at Other Sport Club EventsMS Excel FileCompleted each time a club attends another club's eventsTutorial Video    YouTube
Club RosterOnlineDue each fall and spring semester, continually updatedTutorial Video    YouTube
Coach/Instructor Agreement FormMS Excel FileCoaches/Instructors must complete a form each year 
Community Service FormMS Excel FileDocumentation of community service activitiesTutorial Video    YouTube
Consent Form/WaiverOnlineEach time a new person participates in club activity 
Equipment Agreement FormMS Excel FileA detailed inventory of club-owned or university-owned equipment 
End of the Year ReportOnlineDue at the end of the spring semester every year 
Monthly Report & Participation CountsOnlineDue the 1st Wednesday of every month by 5:00 pm 
Practice Request FormOnlineFor requesting practice space each semester 
Practice Cancellation FormOnlineFor cancelling requested practice space on campus. Must be completed by 12pm noon day of. 

Financial Forms

FormFile TypeDescriptionTutorials
General Purchase FormMS Excel FileFor purchasing equipment/goods from a vendorTutorial Video    YouTube
Unique Purchase FormMS Excel FileFor paying league memberships, facility rentals, & contractual servicesTutorial Video    YouTube
Allocated Funds TransferOnlineForm completed when moving allocated funds to different categories 
Fundraising DocumentationMS Excel FileDocumentation of fundraising activities 
Annual Budget Request 2016-17MS Excel FileDue every spring before budget hearings 
Sweepings RequestMS Excel FileSweepings request for Spring 2015 
Nationals Travel Funds RequestMS Excel FileFunding for post-season (Regional and National) competitions 

Risk Management Forms

FormFile TypeDescriptionTutorials
Risk Management Plan & New Member Education PlanOnlineOutline of your club's risk management plan as well as new member education plan 
Accident Report FormPDFAll injuries (home, away, visitors) 
Equal Opportunity FormOnline Situations regarding discrimination 

Event Hosting Forms

FormFile TypeDescriptionTutorials
Facility Request - Leach CenterMS Excel FileAs needed 
Facility Request - RSP/MCF/Speicher/TullyOnlineAs needed 
Post Competition ResultsOnlineDue by the following Wednesday after hosted eventTutorial Video    YouTube
Visitor Consent FormPDFEach time a visiting team competes at FSU 

Marketing Forms

Social MediaLinkDescriptionTutorials
Twitter@FSUSportClubsProvides updates on program meetings, workshops, and special events, as well as featured stories for club athletes and teams.
*Clubs remember to tag us in picture & comments to receive credit!
 
Instagram@FSUSportClubsYou can find featured posts on over 40 of our program's club teams.
*Clubs remember to tag us in picture & comments to receive credit!
 
Facebookfsusportclubs1You will find updates on sport club events, fundraisers, & important deadlines.
Sport Club Featured Article NominationOnlineWe are continuing our efforts to highlight the great things our Sport Club Members are doing, we created an initiative that features a new member or club every two weeks.