The following steps are required to join the Wait List for a sport. Complete this process after you have attempted the regular team registration process and discovered that your desired leagues / days / times are already full.
Step 1: Register on the Wait List
Step 2: Complete the Captains Exam by the Deadline
Wait list team captains must complete the online captains exam by the established deadline. Failure to complete the exam voids the wait list registration. Visit our Team Registration Steps for a link to the exam for your sport.
Step 3: Participate in the Wait List Team Placement Session
The Wait List Team Placement Session is an online session scheduled the day after the registration period ends. The day and time and link is shown above for each current sport.*Note - Wait List Placement Sessions only occur for Major Sports. Minor Sport captains will be contacted with available openings*
During the Wait List Team Placement Session, openings in our various leagues and divisions are made available to wait list teams. Openings are available because all those teams that were previously registered into specific divisions and leagues that did not successfully complete the captains exam by the deadline are dropped from their spot in the league. And, additional leagues are opened for wait list teams based on demand.
Each wait list team which has properly completed the captains exam is eligible to select from the openings available. Selections are made in order based on the day and time the team registered on the wait list. A wait list team must have its captain or another team representative participating in the online session to select from the openings available. Teams without a representative participating are skipped over in the selection process to allow those in attendance to choose a playing time for their team. In all, the Wait List Team Placement Session typically lasts about 20 minutes.
On the Waiting List? Here are some answers to frequently asked questions about our wait list process.
What are my team's chances of getting in the league?
Honestly, not terrible. Even if you're #80 on the list. Over the past few years, we have seen that better than 80% of the wait list teams present at the meeting get a spot in the league. Of course, not all wait list teams attend, which means we drop them off the list and move up the teams lower on the list. That helps. As do a few other things, outlined below.
Why is there a wait list in the first place?
It's a supply and demand issue, really. For indoor sports, Intramural Sports has limited access to Tully Gym for our games & matches. With only 3 courts over at most 6 hours per night, five nights per week, there's simply a limit to the number of teams we can accommodate. We cannot start earlier in the evening due to other users in the gym (Physical Education classes and the FSU varsity volleyball team). And, we want to make sure we give those teams in the league a quality experience with a standard number of matches in the regular season. We could reduce the number of matches per team to get in more teams, but who wants 2 regular season matches before the playoffs in a major sport? We want to provide a quality experience, which sacrifices the quantity of teams at times.
For outdoor sports, with the Rec SportsPlex, it's not really a space issue, but a prime time issue. Even with that much space, only so many games can go on at one time. Typically we play 8 games simultaneously in flag football and soccer and the maximum of 5 in softball. Only so many teams get the prime 8:00, 8:30, 9:00 spots. We do play from 6:30 until 11:30 at the Rec SportsPlex. Due to neighborhood considerations, we do not schedule later into the night. And, earlier times just prove too inconvenient for teams to play. Sure there are a few teams that would take a 6:00 start on a weeknight, but not many. And, often that just creates too many forfeits at that time.
Are all available spaces opened at registration for teams to select from?
Actually, no. We do not open all available spaces for registration at the start of the sign-up period. Why not? Well, we're pretty good at gauging the number of teams in each league and division (men's, women's, co-rec, division 1, division 2, etc) based on the history of our league. But, things do change every year. Therefore, we open about 90% of the available spots during the initial registration period. And, we save the last 10% to open at the Wait List Team Placement Session based on the demand, such as the number of co-rec wait list teams versus the number of men's wait list teams. All the prime times are available, but we tend to save the very early and very late times to add new spots during the meeting.
How do other spots in the league become available for wait list teams?
Given the way the registration system works, some teams have 2 or 3 people logging in to try to get a spot. Sometimes, that means the same team has 2 or more registrations in our leagues. By rule, teams can play in only one spot. We drop those multiple registrations. But, instead of dropping them during the registration process and creating a free-for-all among teams trying to get those spaces, we wait and open those positions at the Wait List Team Placement Session. Honestly, would you rather check back everyday to see if a spot opens up (kind of like class registration), or just put yourself on a list, in order, and wait to be placed at the end of registration? Let's just say the latter seems more fair to all interested teams.
And, even more key, we drop all teams that do not successfully complete the online captains exam prior to the established deadline. That frees up a good chunk of spots. And, there are times when teams register then determine that they don't have enough players or would rather combine with another team. That's fine, and it frees up more space at the meeting for other teams.
Know that no one can delete a registration from the system. It's not a possible function of the process. So there's no chance someone could get a spot, then time it right to give it to someone else. We work from the wait list to avoid the "unfair" practice.
How does the Wait List Team Placement Session work for captains that need a spot for their team?
During the Wait List Team Placement Session, we work down the list in order of registration to fill in the openings in our leagues.
We check attendance at the start and end of our Wait List Team Placement Session. Then, we count up the number of wait list teams by league (men's D-I, men's D-II, etc). Next, we work to open as many spots as we need to accommodate all wait list teams. Then, team captains are called on, in order, to select a spot from our big board of openings. It's like a live draft for league spots. It does take about 20 minutes, but we have learned this method is MUCH FASTER than trying to call everyone to ask them what they want. All captains present at the Wait List Team Placement Session either select a playing time, or know their wait list status by the end of the meeting.
What if my team doesn't get in after all of this?
There may be a handful of teams in each league (typically 5 or less) that do not get a spot in a league. We get down to a number that just doesn't make a complete league. We can't start a league with just 2 teams. You'd play each other every week.
Instead, these wait list teams are our first teams to call when openings become available during the season. We experience a number of no-shows and other forfeits during the first 2 weeks of the regular season. When those happen, we drop the no-show team and call our wait list teams (in order, still) to ask if they want that spot for the rest of the season. This tends to get all the rest of teams in, it just takes some patience.
Wait list teams remaining on the list after the Wait List Team Placement Session and awaiting forfeits and no-shows are welcome to contact our office to inquire about their status on the list. We can tell you what number you are, for example. However, we have to wait for games to be played before we know who no-shows. So sometimes there a bit of a wait between the captains meeting and when we'll have some real information for you.
After 2 weeks of the regular season, we encourage wait list team members to search for another team to join. At that point, the odds have dropped to a point that it is not realistic to wait any longer. But, know that if your players play for another team that is in the league, then we add your wait list team, those players are NOT eligible to switch back over to your team. That first team is their team of record for the season.
We're happy to help. Despite all this process, our goal is to get all interested teams in the league. It just takes a detailed procedure to get 200-400 teams placed and scheduled for play. Please visit our Contact Us page , call 850-644-2430, or stop by our office in 1035 Tully Gym (next door to the Leach Center) and we'll try to answer!