Sport Club Program Assistant

The Sport Club Program Assistant is a leader within the Competitive Sports & Facilities Sports Program who shows a high level of commitment to its success. A Sport Club Program Assistant provides direction and support for club officers and members by serving as a liaison between the sport clubs and Campus Recreation.

Hiring Period

The typical hiring period for this position begins in March each year. We encourage students that are interested in this position in the future to get involved with our Sport Clubs and focus on attaining leadership roles within those organizations.

Job Details

  • Provide leadership, administrative support, and customer service to the Sport Club Office through database management and communication management
  • Enforce all policies of the Sport Club Program and aid in collection of important paperwork
  • Maintain weekly office hours in order to supervise, advise, and maintain communication among designated clubs
  • Assist the professional staff with the program operation
  • Communicate any problem participants, club issues, and other pertinent issues to the supervisory staff
  • Participate in bi-weekly or monthly meetings, as needed, throughout the course of each sememster to ensure consistency and address current topics within Sport Clubs
  • Other duties as assigned by the professional staff
  • *Note that responsibilities come in addition to fulfilling regular Competitive Sport Facilities Supervisor duties

Qualifications

  • Must be a current Sport Club member, current officer preferred
  • Ability to work between 10-15 hours per week
  • Experience in leadership, management, and/or administrative capacities
  • Knowledge and understanding of the Sport Club Program rules, regulations, expectations as described in the Sport Club Guidebook
  • Must hold current CPR/First-Aid certifications
  • Shown dedication and commitment to the Competitive Sports Program

Core Competencies Gained by Position

  • Personal & Professional Qualities
    • Problem Solving – Advanced
      • Develop organizational efficiency by formulating, planning, and implementing appropriate solutions to complex or unprecedented problems.
    • Adaptability – Advanced
      • Anticipate change and make significant or long-term adaptations in organization in response to the needs of the situation.
      • Evaluate alternatives, and respond quickly and effectively to unexpected and rapidly changing conditions.
    • Analytical – Advanced
      • Simultaneously chart multiple complex issues and abstract relationships.
      • Measure multiple perspectives when setting direction or reaching conclusions and thinking beyond the organization.
    • Networking – Basic
      • Establish and maintain professional contacts who may support productivity by serving as resources.
  • Legal Liability & Risk Management Qualities
    • Risk Management – Basic
      • Perform and document facility and equipment safety inspections in the area of responsibility.
    • Crisis Management – Basic
      • Recognize crisis situations and implement appropriate emergency action plans (EAPs) such as providing first aid, CPR, AED, crowd management and facility evacuation.
      • Document an incident or accident objectively and free of conjecture, and collect statements from those involved as well as any witnesses.
  • Human Resources Management Qualities
    • Staff/Student Development – Advanced
      • Serve in a mentoring and/or sponsoring relationship.
    • Customer Service – Basic
      • Demonstrate appropriate interpersonal interactions for situation: smile, eye contact, listening and timely response.
      • Show employees and customer’s empathy, respect and consideration.
      • Makes oneself available to the customer to address issues, as appropriate.
    • Conflict Resolution – Basic
      • Provide accurate information such as policies and procedures to prevent conflict or concern.
      • Recognize conflict and take steps to address issues by meeting with the involved parties.
    • Technology Applications – Basic
      • Demonstrate proficiency with commonly used software such as word processing, spreadsheets, social media, web based-software, project management software, presentation software, calendaring software, and create account settings.
  • Facility Management, Planning & Design Qualities
    • Policies and Procedures – Basic
      • Describe and enforce departmental and institutional policies and procedures specific to facilities and explain the rationale behind the policies and procedures.
    • Facility Operations and Management – Basic
      • Facilitate execution of daily operations such as opening/closing buildings and rooms, setting up areas with equipment appropriate for activities, facility maintenance and housekeeping.
  • Business Management
    • Verbal/Written Communication – Basic & Intermediate
      • Resolve conflicts with colleagues and constituents.
      • Formulate professional, effective correspondence (including email).