Important Dates
Important meeting dates and deadlines for the upcoming year. Fall Dates | Spring Dates
Rosters and Waivers
Here you will find important roster and waiver information that you will need to participate in your sport club!
Sport club forms should be completed and turned into the Sport Club Office at the Main Campus Fields by the due date noted below.
Administrative Forms
| Form | File Type | Description | Tutorials |
|---|---|---|---|
| Alumni Contacts Tracker | MS Excel File | Keep track of your club alumni using this tracker | |
| Attendance at Other Sport Club Events | MS Excel File | Completed each time a club attends another club's events | Tutorial Video YouTube |
| Club Roster | Online | Due each fall and spring semester, continually updated | Tutorial Video YouTube |
| Coach/Instructor Agreement Form | MS Excel File | Coaches/Instructors must complete a form each year | |
| Community Service Form | MS Excel File | Documentation of community service activities | Tutorial Video YouTube |
| Consent Form/Waiver | Online | Each time a new person participates in club activity | |
| Equipment Agreement Form | MS Excel File | A detailed inventory of club-owned or university-owned equipment | |
| End of the Year Report | Online | Due at the end of the spring semester every year | |
| Office Delegation Worksheet | MS Excel File | A detailed sheet documenting officer responsibilities and delegations. | |
| Practice Request Form | Online | For requesting practice space each semester | |
| Practice Cancellation Form | Online | For cancelling requested practice space on campus. Must be completed by 12pm noon day of. |
Guidebooks
| Section | File | Description | |
|---|---|---|---|
| Guidebook | Download PDF | Full guidebook to ensure your club is maintaining good standing | |
| Tier System 2019-20 | Download PDF | Information on administrative requirements to meet a tier | Tutorial Video YouTube |
| Points Requirements | Download PDF | Detailed administrative requirements for points that feed into the tier system |
Travel Forms
| Form | File Type | Description | Tutorials |
|---|---|---|---|
| Travel Reimbursement Schedule | Outlines the deadlines associated with travel paperwork | ||
| Entry Fee Receipt Form | MS Excel File | Entry fee receipt for tournaments or registrations | |
| Private Vehicle Consent Form | MS Excel File | Form for every member planning to be a driver | |
| Pre-Travel Form | Online | Due 8 business days before weekend departure | Tutorial Video YouTube |
| Trip Leader Pre-Travel Exam | Online | The designated trip leader from each club is required to complete this exam prior to traveling | |
| Pre-Travel Reimbursement Request | Online | Due 8 business days before weekend departure | Tutorial Video YouTube |
| Post-Travel Results Form | Online | Due the Wednesday after return trip | Tutorial Video YouTube |
| Post-Travel Form | MS Excel File | Due the Wednesday after return trip w/ appropriate traveler signatures | |
| Post-Travel Reimbursement Expense Report | MS Excel File | Due the Wednesday after return trip | |
| Charter Bus Form | MS Excel File | Due 3 weeks prior to trip |
Financial Forms
| Form | File Type | Description | Tutorials |
|---|---|---|---|
| General Purchase Form | MS Excel File | For purchasing equipment/goods from a vendor | Tutorial Video YouTube |
| Unique Purchase Form | MS Excel File | For paying league memberships, facility rentals, & contractual services | Tutorial Video YouTube |
| Allocated Funds Transfer | Online | Form completed when moving allocated funds to different categories | |
| Fundraising Documentation | MS Excel File | Documentation of fundraising activities | |
| Annual Budget Request 2018-19 | MS Excel File | Due every spring before budget hearings | |
| Sweepings Request | MS Excel File | Sweepings request for Spring 2015 | |
| Nationals Travel Funds Request | MS Excel File | Funding for post-season (Regional and National) competitions |
Risk Management Forms
| Form | File Type | Description | Tutorials |
|---|---|---|---|
| Risk Management Plan & New Member Education Plan | Online | Outline of your club's risk management plan as well as new member education plan | |
| Accident Report Form | All injuries (home, away, visitors) | ||
| Equal Opportunity Form | Online | Situations regarding discrimination |
Event Hosting Forms
| Form | File Type | Description | Tutorials |
|---|---|---|---|
| Facility Request - Leach Center | MS Excel File | As needed | |
| Facility Request - RSP/MCF/Speicher/Tully | Online | As needed | |
| Post Competition Results | Online | Due by the following Wednesday after hosted event | Tutorial Video YouTube |
| Visitor Consent Form | Each time a visiting team competes at FSU |
Marketing Forms
| Social Media | Link | Description | Tutorials |
|---|---|---|---|
| @FSUSportClubs | Provides updates on program meetings, workshops, and special events, as well as featured stories for club athletes and teams. *Clubs remember to tag us in picture & comments to receive credit! | ||
| @FSUSportClubs | You can find featured posts on over 40 of our program's club teams. *Clubs remember to tag us in picture & comments to receive credit! | ||
| fsusportclubs1 | You will find updates on sport club events, fundraisers, & important deadlines. | ||
| Sport Club Featured Article Nomination | Online | We are continuing our efforts to highlight the great things our Sport Club Members are doing, we created an initiative that features a new member or club every two weeks. | |
| Sport Clubs Logos | Logos | Grab Sports Clubs Logos in different varieties and colors. Use for all your marketing purposes! (Downloadable .zip folder) |