Important Dates

Important meeting dates and deadlines for the upcoming year.

Practice Schedule

See what clubs are assigned to Campus Recreation facility spaces this term.

Rosters and Waivers

Here you will find important roster and waiver information that you will need to participate in your sport club!

Sport club forms should be completed and turned into the Sport Clubs Office at the Main Campus Fields by the due date noted below.

Administrative Forms

FormFile TypeDescriptionTutorials
Alumni Contacts TrackerMS Excel FileKeep track of your club alumni using this tracker 
Attendance at Other Sport Club EventsMS Excel FileCompleted each time a club attends another club's eventsTutorial Video    YouTube
Club RosterOnlineDue each fall and spring semester, continually updatedTutorial Video    YouTube
Coach/Instructor Agreement FormPDFCoaches/Instructors must complete a form each year 
Community Service FormOnlineDocumentation of community service activities
Consent Form/WaiverOnlineEach time a new person participates in club activity 
Equipment Agreement FormPDFA detailed inventory of club-owned or university-owned equipment 
End of the Year ReportOnlineDue at the end of the spring semester every year 
Office Delegation WorksheetMS Excel FileA detailed sheet documenting officer responsibilities and delegations.
Practice Request FormOnlineFor requesting practice space each semester 
Practice Cancellation FormOnlineFor cancelling requested practice space on campus. Must be completed by 12pm noon day of. 


GuidebookDownload PDF  Full guidebook to ensure your club is maintaining good standing
Tier System 2019-20Download PDF  Information on administrative requirements to meet a tierTutorial Video    YouTube
Points RequirementsDownload PDF  Detailed administrative requirements for points that feed into the tier system

Travel Forms

FormFile TypeDescriptionTutorials
Travel Reimbursement SchedulePDFOutlines the deadlines associated with travel paperwork 
Entry Fee Receipt FormMS Excel FileEntry fee receipt for tournaments or registrations 
Private Vehicle Consent FormOnlineForm for every member planning to be a driver 
Pre-Travel FormOnlineDue 8 business days before weekend departureTutorial Video    YouTube
Trip Leader Pre-Travel ExamOnlineThe designated trip leader from each club is required to complete this exam prior to traveling 
Pre-Travel Reimbursement RequestOnlineDue 8 business days before weekend departureTutorial Video    YouTube
Post-Travel Results FormOnlineDue the Wednesday after return tripTutorial Video    YouTube
Post-Travel FormMS Excel FileDue the Wednesday after return trip w/ appropriate traveler signatures 
Post-Travel Reimbursement Expense ReportOnlineDue the Wednesday after return trip 
Charter Bus FormOnlineDue 3 weeks prior to trip 

Financial Forms

FormFile TypeDescriptionTutorials
General Purchase FormMS Excel FileFor purchasing equipment/goods from a vendorTutorial Video    YouTube
Unique Purchase FormMS Excel FileFor paying league memberships, facility rentals, & contractual servicesTutorial Video    YouTube
Allocated Funds TransferOnlineForm completed when moving allocated funds to different categories 
Fundraising DocumentationMS Excel FileDocumentation of fundraising activities 
Annual Budget RequestMS Excel FileDue every spring before budget hearings 
Sweepings RequestMS Excel FileSweepings request for Spring 2015 
Nationals Travel Funds RequestMS Excel FileFunding for post-season (Regional and National) competitions 

Risk Management Forms

FormFile TypeDescriptionTutorials
Risk Management Plan & New Member Education PlanOnlineOutline of your club's risk management plan as well as new member education plan 
Equal Opportunity FormOnline Situations regarding discrimination 

Event Hosting Forms

FormFile TypeDescriptionTutorials
Facility Request - Leach CenterDownload PDF  As needed 
Facility Request - RSP/MCF/Speicher/TullyOnlineAs needed 
Post Competition ResultsOnlineDue by the following Wednesday after hosted eventTutorial Video    YouTube
Visitor Consent FormPDFEach time a visiting team competes at FSU 

Marketing Forms

Social MediaLinkDescriptionTutorials
Twitter@FSUSportClubsProvides updates on program meetings, workshops, and special events, as well as featured stories for club athletes and teams.
*Clubs remember to tag us in picture & comments to receive credit!
Instagram@FSUSportClubsYou can find featured posts on over 40 of our program's club teams.
*Clubs remember to tag us in picture & comments to receive credit!
Facebookfsusportclubs1You will find updates on sport club events, fundraisers, & important deadlines.
Sport Clubs LogosLogosGrab Sports Clubs Logos in different varieties and colors. Use for all your marketing purposes! (Downloadable .zip folder)
Brand GuideBrand GuideProvides policies and procedures for creating and promoting your brand, using university and departmental guidelines