Important Dates
Important meeting dates and deadlines for the upcoming year. Fall Dates | Spring Dates
Sport club forms should be completed and turned into the Sport Club Office at the Main Campus Fields by the due date noted below.
Travel Forms
| Form | File Type | Description | Tutorials |
|---|---|---|---|
| Travel Reimbursement Schedule | Outlines the deadlines associated with travel paperwork | ||
| Entry Fee Receipt Form | MS Excel File | Entry fee receipt for tournaments or registrations | |
| Private Vehicle Consent Form | MS Excel File | Form for every member planning to be a driver | |
| Pre-Travel Form | Online | Due 8 business days before weekend departure | Tutorial Video YouTube |
| Trip Leader Pre-Travel Exam | Online | The designated trip leader from each club is required to complete this exam prior to traveling | |
| Pre-Travel Reimbursement Request | Online | Due 8 business days before weekend departure | Tutorial Video YouTube |
| Post-Travel Results Form | Online | Due the Wednesday after return trip | Tutorial Video YouTube |
| Post-Travel Form | MS Excel File | Due the Wednesday after return trip w/ appropriate traveler signatures | |
| Post-Travel Reimbursement Expense Report | MS Excel File | Due the Wednesday after return trip | |
| Charter Bus Form | MS Excel File | Due 3 weeks prior to trip |
Administrative Forms
| Form | File Type | Description | Tutorials |
|---|---|---|---|
| Alumni Contacts Tracker | MS Excel File | Keep track of your club alumni using this tracker | |
| Attendance at Other Sport Club Events | MS Excel File | Completed each time a club attends another club's events | Tutorial Video YouTube |
| Club Roster | Online | Due each fall and spring semester, continually updated | Tutorial Video YouTube |
| Coach/Instructor Agreement Form | MS Excel File | Coaches/Instructors must complete a form each year | |
| Community Service Form | MS Excel File | Documentation of community service activities | Tutorial Video YouTube |
| Consent Form/Waiver | Online | Each time a new person participates in club activity | |
| Equipment Agreement Form | MS Excel File | A detailed inventory of club-owned or university-owned equipment | |
| End of the Year Report | Online | Due at the end of the spring semester every year | |
| Monthly Report & Participation Counts | Online | Due the 1st Wednesday of every month by 5:00 pm | |
| Practice Request Form | Online | For requesting practice space each semester | |
| Practice Cancellation Form | Online | For cancelling requested practice space on campus. Must be completed by 12pm noon day of. |
Financial Forms
| Form | File Type | Description | Tutorials |
|---|---|---|---|
| General Purchase Form | MS Excel File | For purchasing equipment/goods from a vendor | Tutorial Video YouTube |
| Unique Purchase Form | MS Excel File | For paying league memberships, facility rentals, & contractual services | Tutorial Video YouTube |
| Allocated Funds Transfer | Online | Form completed when moving allocated funds to different categories | |
| Fundraising Documentation | MS Excel File | Documentation of fundraising activities | |
| Annual Budget Request 2018-19 | MS Excel File | Due every spring before budget hearings | |
| Sweepings Request | MS Excel File | Sweepings request for Spring 2015 | |
| Nationals Travel Funds Request | MS Excel File | Funding for post-season (Regional and National) competitions |
Risk Management Forms
| Form | File Type | Description | Tutorials |
|---|---|---|---|
| Risk Management Plan & New Member Education Plan | Online | Outline of your club's risk management plan as well as new member education plan | |
| Accident Report Form | All injuries (home, away, visitors) | ||
| Equal Opportunity Form | Online | Situations regarding discrimination |
Event Hosting Forms
| Form | File Type | Description | Tutorials |
|---|---|---|---|
| Facility Request - Leach Center | MS Excel File | As needed | |
| Facility Request - RSP/MCF/Speicher/Tully | Online | As needed | |
| Post Competition Results | Online | Due by the following Wednesday after hosted event | Tutorial Video YouTube |
| Visitor Consent Form | Each time a visiting team competes at FSU |
Marketing Forms
| Social Media | Link | Description | Tutorials |
|---|---|---|---|
| @FSUSportClubs | Provides updates on program meetings, workshops, and special events, as well as featured stories for club athletes and teams. *Clubs remember to tag us in picture & comments to receive credit! | ||
| @FSUSportClubs | You can find featured posts on over 40 of our program's club teams. *Clubs remember to tag us in picture & comments to receive credit! | ||
| fsusportclubs1 | You will find updates on sport club events, fundraisers, & important deadlines. | ||
| Sport Club Featured Article Nomination | Online | We are continuing our efforts to highlight the great things our Sport Club Members are doing, we created an initiative that features a new member or club every two weeks. |