Sport club forms should be completed and turned into the Sport Club Office at the Main Campus Fields by the due date noted below.

2017-18 Sport Club Program Important Dates    Link
Important meeting dates and deadlines for the upcoming year.

Travel Forms

Form File Type Description Tutorials
Travel Reimbursement Schedule PDF Outlines the deadlines associated with travel paperwork  
Entry Fee Receipt Form MS Excel File Entry fee receipt for tournaments or registrations  
Private Vehicle Consent Form MS Excel File Form for every member planning to be a driver  
Pre-Travel Form Online Due 8 business days before weekend departure Tutorial Video    YouTube
Trip Leader Pre-Travel Exam Online The designated trip leader from each club is required to complete this exam prior to traveling  
Pre-Travel Reimbursement Request Online Due 8 business days before weekend departure Tutorial Video    YouTube
Post-Travel Results Form Online Due the Wednesday after return trip Tutorial Video    YouTube
Post-Travel Form MS Excel File Due the Wednesday after return trip w/ appropriate traveler signatures  
Post-Travel Reimbursement Expense Report MS Excel File Due the Wednesday after return trip  
Charter Bus Form MS Excel File Due 3 weeks prior to trip  

Administrative Forms

Form File Type Description Tutorials
Weekly Counts Spring 2017 Schedule PDF A week-by-week schedule of when your club's participation counts are due for the spring 2017 semester  
Alumni Contacts Tracker MS Excel File Keep track of your club alumni using this tracker  
Attendance at Other Sport Club Events MS Excel File Completed each time a club attends another club's events Tutorial Video    YouTube
Club Roster Online Due each fall and spring semester, continually updated Tutorial Video    YouTube
Coach/Instructor Agreement Form MS Excel File Coaches/Instructors must complete a form each year  
Community Service Form MS Excel File Documentation of community service activities Tutorial Video    YouTube
Consent Form/Waiver Online Each time a new person participates in club activity  
Equipment Agreement Form MS Excel File A detailed inventory of club-owned or university-owned equipment  
End of the Year Report Online Due at the end of the spring semester every year  
Monthly Report & Participation Counts Online Due the 1st Wednesday of every month by 5:00 pm  
Practice Request Form Online For requesting practice space each semester  
Practice Cancellation Form Online For cancelling requested practice space on campus. Must be completed by 12pm noon day of.  

Financial Forms

Form File Type Description Tutorials
General Purchase Form MS Excel File For purchasing equipment/goods from a vendor Tutorial Video    YouTube
Unique Purchase Form MS Excel File For paying league memberships, facility rentals, & contractual services Tutorial Video    YouTube
Allocated Funds Transfer Online Form completed when moving allocated funds to different categories  
Fundraising Documentation MS Excel File Documentation of fundraising activities  
Annual Budget Request 2016-17 MS Excel File Due every spring before budget hearings  
Sweepings Request MS Excel File Sweepings request for Spring 2015  
Nationals Travel Funds Request MS Excel File Funding for post-season (Regional and National) competitions  

Risk Management Forms

Form File Type Description Tutorials
Risk Management Plan & New Member Education Plan Online Outline of your club's risk management plan as well as new member education plan  
Accident Report Form PDF All injuries (home, away, visitors)  

Event Hosting Forms

Form File Type Description Tutorials
Facility Request - Leach Center MS Excel File As needed  
Facility Request - RSP/MCF/Speicher/Tully Online As needed  
Post Competition Results Online Due by the following Wednesday after hosted event Tutorial Video    YouTube
Visitor Consent Form PDF Each time a visiting team competes at FSU  

Marketing

Social Media Link Description Tutorials
Twitter @FSUSportClubs Provides updates on program meetings, workshops, and special events, as well as featured stories for club athletes and teams.
*Clubs remember to tag us in picture & comments to receive credit!
 
Instagram @FSUSportClubs You can find featured posts on over 40 of our program's club teams.
*Clubs remember to tag us in picture & comments to receive credit!
 
Facebook fsusportclubs1 You will find updates on sport club events, fundraisers, & important deadlines.  
Sport Club Featured Article Link Description Tutorials
Sport Club Featured Article Nomination Online We are continuing our efforts to highlight the great things our Sport Club Members are doing, we created an initiative that features a new member or club every two weeks